The best job software for HVAC and refrigeration
Your best customers are the ones who book a service every year. The right app remembers every unit you've installed, books the next service and reminds the customer before you have to. Here's which one fits, in AUD with GST shown.
Which one fits your business
Solo or small crewServiceM8
Recurring jobs from the Free plan, and equipment history (asset management) on Growing at $79/mo inc GST for the whole team.
Reminders on autopilotTradify Plus
Tradify lists automatic service reminders on Plus ($68.20 per user inc GST). Good if you're one or two people with a big service book.
Maintenance contractorAroFlo
Built for maintenance contracts, stock and bigger teams. From $80 per user, 3-user minimum, demo only.
How we make money: buttons on this page are affiliate links, and we may earn if you sign up, at no cost to you. Picks come from published prices and confirmed features. Disclosure.
What the software should do for an HVAC business
The features that matter, app by app
| Checked 20 Oct 2026 | Tradify | ServiceM8 | Fergus | AroFlo |
|---|---|---|---|---|
| Recurring jobs / maintenance | Pro and up | Free plan and up | Both plans | Not confirmed |
| Automatic service reminders | Plus only | Not confirmed | Not confirmed | Not confirmed |
| Equipment / asset history | Not confirmed | Asset management, Growing and up | Not confirmed | Maintenance tools; asset detail not confirmed |
| Compliance forms & certificates | Pro and up | Growing ($79) and up | Professional | Compliance & safety forms |
| GPS tracking of staff | Staff locations on schedule; GPS not stated | Staff GPS & dispatch map, all plans | Both plans | Paid add-on |
| Stock & inventory | Not confirmed | Not confirmed | Purchase orders on Professional | Inventory tools |
| iPhone and Android apps | iPhone, iPad, Android | iPhone, Android | iOS, Android | iOS, Android |
The HVAC 14-day trial checklist
- Record a split system against a siteModel, serial number, install date and photos. Then find it again from the customer's address in under ten seconds.
- Set a 12-month service with a reminderMake it recurring and check who gets reminded, you or the customer, and how far ahead.
- Quote supply and install with optionsTwo or three unit sizes or brands on one quote, accepted online.
- Put your licence numbers on paperworkYour ARC refrigerant handling licence and contractor licence should appear on quotes, invoices and job cards automatically.
- Run a small maintenance contractFive units across two sites for one commercial customer. Can you see the whole contract and invoice it in one go?
- Invoice a service from the vanTake payment and check it lands in Xero or MYOB the same day.
What an HVAC business would pay
Entry plans per month. Tick "recurring" or "reminders" in the calculator to see the plan you'd need.
| Business | Tradify | ServiceM8 | Fergus | AroFlo |
|---|---|---|---|---|
| Sole trader, quiet month1 user · 25 jobs/mo | $52.80Lite | $0Free | $53Essentials, GST not stated | from $240per month, GST not stated |
| Sole trader, steady1 user · 45 jobs/mo | $52.80Lite | $29Starter | $53Essentials, GST not stated | from $240per month, GST not stated |
| Sole trader, flat out1 user · 100 jobs/mo | $52.80Lite | $79Growing | $53Essentials, GST not stated | from $240per month, GST not stated |
| You + apprentice2 users · 80 jobs/mo | $105.60Lite | $79Growing | $106Essentials, GST not stated | from $240per month, GST not stated |
| 3 vans3 users · 120 jobs/mo | $158.40Lite | $79Growing | $159Essentials, GST not stated | from $240per month, GST not stated |
| 5 people5 users · 200 jobs/mo | $264Lite | $149Premium | $265Essentials, GST not stated | from $400per month, GST not stated |
| 8 people, service work8 users · 450 jobs/mo | $422.40Lite | $149Premium | $424Essentials, GST not stated | from $640per month, GST not stated |
Cheapest entry plan for each business, per month. Tradify converted to inc GST; ServiceM8 prices include GST. Highlighted = lowest where GST is known. Needs compliance forms? Plans change: use the calculator.
Specialist tools for HVAC and refrigeration
A job app runs the business; these handle the HVAC parts: refrigerant records for ARCtick, load calculations, takeoff and maintenance contracts. Prices from each vendor's own page, checked 21 Oct 2026. None of these pays us.
Tracks refrigerant, cylinders and licences for quarterly records source
- Price
- FreeFree during open beta; future pricing not published source
- Phone, web or desktop
- Not stated on the page source
- Connects to Xero or MYOB
- Not mentioned on the page source
- Free trial or free plan
- Free during open beta, no card needed source
- We earn?
- No commission
Calculates design heating and cooling loads and psychrometrics source
- Price
- $1,499*/yrStandard, single user; extra users $589 a year source
- Phone, web or desktop
- Cloud (browser), accessible anywhere source
- Connects to Xero or MYOB
- Not mentioned on the page source
- Free trial or free plan
- 14-day free trial, cancel before it ends source
- We earn?
- No commission
Measure on plans online and produce a bill of quantities source
- Price
- $1,089/yr1 seat, billed yearly source
- Phone, web or desktop
- Web browser (cloud), any device source
- Connects to Xero or MYOB
- Xero listed; MYOB not listed source
- Free trial or free plan
- 7-day free trial source
- We earn?
- No commission
Quotes, scheduling, inspection reports and invoicing for maintenance work source
- Price
- On requestPrice on request source
- Phone, web or desktop
- Web for the office; phone and tablet apps work offline source
- Connects to Xero or MYOB
- Xero and MYOB listed source
- Free trial or free plan
- No trial stated; demo offered source
- We earn?
- No commission
✓ confirmed on the vendor's own page? not confirmed yetPrices inc GST where the vendor quotes ex GST; * GST not stated
HVAC businesses ask
What's the best job software for an air conditioning business?
For most small HVAC businesses, ServiceM8: recurring jobs on every plan including Free, and asset management on Growing ($79 a month inc GST) for the whole team. If automatic service reminders are the priority, Tradify lists them on Plus ($68.20 per user inc GST). Larger maintenance contractors should look at AroFlo.
Which apps send automatic service reminders?
Tradify lists service reminders on Plus. For ServiceM8, Fergus and AroFlo we couldn't confirm automatic reminders from their pricing pages, so test it in the trial.
The "before you switch" checklist
12 things to test in the free trial, plus a one-page plan for moving your customers, price list and open jobs across without losing a week. One email with the checklist, then a short note when prices change.
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